1st monitoring period finishing

in
Post date: 
Mon, 22/03/2010

1st monitoring period of MW-SONET project is finishing (eligibility period for project expenses was 01/10/2009 – 31/03/2010), after which you will have 2 weeks (until the 15th of April at the latest) to complete and send us financial report by mail and post.

Requirements are:

  1. Report file (excel tables) completed for period 01/10/2009 – 31/03/2010, tables should be signed and stamped where its asked;
  2. Timesheets for this period, should be signed;
  3. All supporting documents (except Indirect costs):
    1. Staff costs: declaration of staff involved into project (work group with daily rates) one per project year or when salary was changed or new staff was involved; declaration that transfer was made (copies of payslips or certified accounting documentation, copies of bank statement where could be seen transferred sums) of every period showed in timesheets.
    2. Travel costs: for travel costs – travel reports, copies of flight tickets, boarding passes, invoices for accommodation and etc; declarations if you’re paid perdiems (reimbursement is based on the existing internal rules of the Partner organisations, which may be on an actual cost (reimbursement of receipts) or daily allowance basis);
    3. Other costs: copies of invoices;
    4. Subcontract costs: copies of invoices and subcontract agreements, tendering documents and offers if it's required according to Administrative and financial rules.
  4. Official paper with bank interest incurred (or not incurred) and Confirmation if VAT cannot be recovered (or can be – VAT is eligible only if the partner can show that he is unable to recover it). All costs should be expressed in euro and by the monthly accounting rate established by the Commission and published on its website (http://ec.europa.eu/budget/inforeuro/index.cfm?fuseaction=home&SearchField=&Period=2008-3&Delim=,&Language=en) applicable on October 2009 - the month of the first pre-financing!

All supporting documents that are photocopies should be certified by your organization internal rules! All necessary forms,euro rates and other costs eligibility rules you will find attached to this email.

Please contact ASTA, if you have any questions.